Privacy Policy

About Us

Association for Coaching, a company limited by guarantee and incorporated and registered in England with company number 4502634 whose registered office is at Golden Cross House, 8 Duncannon Street, London WC2N 4JF, England, (the "Association", "we" or "us") is a community of not-for-profit organisations working in the profession of coaching and is the operator of the website at www.associationforcoaching.com (the "Website").

In this Privacy Policy, references to "you" means any person submitting any data to us or to this Website about himself or herself or about any other living individual in respect of any subscription of any local Association for Coaching entity or the company with the name Association for Coaching International Limited (which is registered in England under the company number 6966900) ("Local Associations") or the service made available by the Association through the Website (the "Webservice").

When you subscribe to join a Local Association, or use different aspects of the Website, or if you are a subscriber of a Local Association, we may ask you to supply us with various information about you or anyone who you represent. This Privacy Policy sets out the way in which we may use such information.

If you have any questions, comments or suggestions about the way in which we use your personal information or if any of your personal information changes, please write to us at the above address or email us at enquiries@associationforcoaching.com.

Your privacy is very important to you and us. We shall therefore only use your name and other information which relates to you in the manner set out in this Privacy Policy. We will only use your personal information in a way that is fair to you.

We will only collect information where it is necessary for us to do so and we will only collect information if it is relevant to our dealings with you. We will only keep your information for as long as we are either required to by law, or as is relevant for the purposes for which it was collected.

Data that we collect

We may collect and use various information, including some or all of the following relating to you or people you represent: the names, genders, email addresses, postal addresses, telephone numbers, fax numbers, dates of birth, photographs, Website usernames, passwords, payment card details, references, education and qualifications, work history, preferences and opinions. We need some of that information in order to allow you to go ahead and subscribe to a Local Association, to use the Webservice and to upload material onto the Website. We may also collect information from third parties in order to verify any data that you have supplied to us.

In addition, we may use that information to collect payment from you, to enable you to subsequently use parts of the Website, to detect any fraud or Website abuses, to send you information relevant to the Association, or the Website, in case there is any servicing required and in case we have any queries.

We may also use your email address that you initially submit to us to send you an email with information about the Association and to enable you to commence using the Webservice.

We may use your contact details to respond to you any queries you raise with us.

We may use your contact details to inform you about developments or changes with the Association or the Webservice (including without limitation updates to the Website Terms of Use).

We may email you with your password if you tell us that you have forgotten it.

We may also use your data to send you feedback forms to complete about us or other subscribers, and to contact you over any aspect of the Association, the Webservice or the Website (including, but without limitation, providing support, preventing or investigating prohibited activity, enforcing the Website Terms of Use and verifying information).

We may further collect (or allocate to you and you may change) a username and password to use restricted parts of the Website. We use that to enable you or anyone you represent or who represents you to access your restricted parts on the Website.

You must only submit to us, or the Website, information which is accurate and not misleading and you must keep it up to date and inform us of changes. By submitting data in respect of you and anyone else, you must ensure that you have full authority and consent to supply us with that data on their behalf and you warrant to us that you have that authority.

Other uses of your personal information

We may also send you other information about us, promotions, further events, our newsletters, anything relating to our business partners or Local Associations, or anything in which you show an interest. If you would prefer not to receive any of this additional information as detailed in this paragraph (or any part of it) please send us an appropriate email to [enquiries@associationforcoaching.com] specifying which information you do not wish to receive. Within 7 working days of receipt of your instruction we will cease to send you information as requested. If your instruction is unclear we will cease to send you all information referred to in this paragraph.

Third Parties and Links

We may pass some of the data about you and the people you represent to other users and post the data on the Website in the manner described in this Privacy Policy and on the Website. We may also pass some of the information you provide to us to Local Associations and subscribers of Local Associations for the purpose of providing you with information about events, forums and seminars being run by Local Associations and their subscribers. However, we shall not be responsible for any use or misuse of that data by any such third party.

We may pass your details to our agents and subcontractors to help us with any of our uses of your data set out in our Privacy Policy. For example, we may use third parties to assist us with providing the administration for running the Website, to assist with the verification facility, to enable us to collect payments from you, to analyse data and to provide us with marketing or customer service assistance.

We may exchange information with third parties for the purposes of fraud protection and credit risk reduction.

We may transfer our databases containing your personal information if we sell our business or part of it.

We may also disclose your details as described elsewhere in this Privacy Policy.

Other than as set out in this Privacy Policy, we shall NOT sell or disclose your personal data to third parties without obtaining your prior consent unless this is necessary for the purposes set out in this Privacy Policy or unless we are required to do so by law.

The Website may contain advertising of third parties, dedicated pages operated by third parties and links to other Websites or frames of other Websites. Please be aware that we are not responsible for the privacy practices or content of those third parties or other Websites, nor for any third party to whom we transfer your data in accordance with our Privacy Policy.

Security

We have in place appropriate technical and security measures to prevent unauthorised or unlawful access to or accidental loss of or destruction or damage to your information.

We store your personal details on a secure server. We use firewalls on our servers. When you send your payment card details through the Website, we use encryption by using Secure Website Certificate technology. Whilst we are unable to guarantee 100% security, this makes it hard for a hacker to decrypt your details.

We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of your information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.

You are responsible for protecting against unauthorised access to your password and to your computer.

Cookies

The Website uses cookies. Cookies are tiny text files which identify your computer to our server as a unique user when you visit certain pages on the Website and they are stored by your Internet browser on your computer's hard drive. Cookies can be used to recognise your Internet Protocol address, saving you time while you are on, or want to enter, the Website. We only use cookies for your convenience in using the Website (for example to remember who you are when you want to amend your data without having to re-enter your username and password) and not for obtaining or using any other information about you (for example targeted advertising). Your browser can be set to not accept cookies, but this would restrict your use of the Website and may prevent us from providing the full range of facilities to you through the Website. Please accept our assurance that our use of cookies does not contain any personal or private details and are free from viruses. If you want to find out more information about cookies, go to http://www.allaboutcookies.org or to find out about removing them from your browser, go to http://www.allaboutcookies.org/manage-cookies/index.html.

Changes

Any material changes to the way in which we use your data will be described in future versions of this Privacy Policy. Each time you submit data to us, enter the Website, use the Webservice, or upload material onto the Website, you agree that the Privacy Policy current at that time shall apply to all information which we hold about you.

Consent

By submitting data to us and using the Website, you consent to our use of your data and of anyone you represent in the manner set out in this Privacy Policy (as amended) and you are responsible for ensuring that you have authority to consent on behalf of anyone about whom you submit data to us.